📧 Email Settings

📋 Setup Instructions

Setup with Brevo (Free - 300 emails/day)

1. Go to brevo.com and create a free account (or log in)
2. After login, click your name (top-right) → SMTP & API
   Or go directly to: https://app.brevo.com/settings/keys/api
3. Click the "API Keys" tab
4. Click "Generate a new API key"
5. Give it a name (e.g. "Badminton Tournament") and click Generate
6. ⚠️ Copy the key immediately — it starts with xkeysib- and is only shown once!
7. Paste it in the "Brevo API Key" field above

Verify Your Sender Email

1. Go to https://app.brevo.com/senders/list
2. Click "Add a sender"
3. Enter your email and a name
4. Click Save — Brevo will send a verification email
5. Open your inbox, click the verification link

⏰ Auto-Reminder System

The system automatically sends emails based on tournament dates. Runs every 6 hours.

1. Registration Reminders (to players NOT yet registered)

When	Who	Subject
7 days before reg. deadline	Eligible players who haven't registered	📋 Registration closing in 1 week
3 days before reg. deadline	Eligible players who haven't registered	⚠️ Last chance to register (3 days left!)

Based on the "Reg. deadline" date set on the Add/Remove Tournaments page. Only sends to players matching tournament groups.

2. Admin Notification (registration closed)

When	Who	Subject
Day registration deadline is reached	All admin emails	🏸 Registration closed: {tournament} + total count

3. Competition Reminders (to REGISTERED players)

When	Who	Subject
7 days before competition starts	Players who are registered	🏸 {tournament} starts in 1 week!
3 days before competition starts	Players who are registered	🏸 {tournament} starts in 3 days!

Safeguards

• ✅ Won't double-send — tracks every sent email in the database
• ✅ Players can opt out per tournament
• ✅ Group-aware — only sends to players whose groups match the tournament
• ✅ Skips already-registered players for registration reminders